Conveyancing Secretary (Property Department)

JOB LISTING - ADMINISTRATIVE / OFFICE / SECRETARIAL   Name: Conveyancing Secretary (Property Department) Type: Permanent Closing Date: ASAP Availability: ASAP Location: Windhoek Salary: Negotiable - Depends on Experience Description: DUTIES AND RESPONSIBILITIES *Typing and drafting of transfer documents, bond registration and cancellation documents, various notarial deeds including servitudes and ante nuptial agreements, *Telephone duties: effective screening and problem resolution *Diary management (co-ordination of appointments, meetings and client contact)*E-mail management *Recording time and generating invoices *Liaising with clients via e-mail and telephone *Becoming involved in all aspects of the principal's role so as to offer pro-active assistance *Managing all aspects of the practice, including when the principal is out of office *Managing the bond and transfer registration process (both residential and commercial), including: o Sectional title and conventional transfers and bonds o Bond cancellations and releases o Liaising with auditors, insurance companies, body corporates, local authorities and regional electricity distributors o Attending to the financial aspects pertaining to registrations of transfer, including final reconciliation Lang. Requirements: English Afrikaans Responsibilities: ***See Skills needed Quaification Needed: Namibian Citizens ONLY Grade 12 *Must have a minimum of 3 - 5 years experience in general Conveyancing Experience Needed: Experience in registration of notarial servitudes Skills Required: KNOWLEDGE AND SKILLS: 3-5 years conveyancing secretarial experience *bility to prioritise and redirect where necessary – use of initiative  Experience in working with guarantees  Excellent computer skills in the following packages: LegalPerfect, Microsoft Word, Outlook, Excel and a file management and accounts package with an emphasis on technical word processing competence, a very high level of accuracy is essential *Experience in all aspects of sectional titles, transfers and bond related work *Well-developed communication and refined correspondence skills *Good secretarial and organisational skills with the ability to display initiative *A basic knowledge of the requirements and practices of the Deeds Office *The ability to draft statements of accounts *The ability to work under pressure *Sense of urgency and *Must be dedicated and hardworking Good, fast and accurate typing skills Contact: Jeanine Tel: 233183 E-mail: jeanine@jobsunlimited.com.na