Job Description
Job Title: NATIONAL POST: Programme Associate-Logistics, Zambia Country Office, Lusaka, SB3
Job ID: 3150
Location: East and Southern Africa
Full/Part Time: Full-Time
Regular/Temporary: Regular
Background Information
Please note that this vacancy is open only to nationals of Zambia
THIS IS A SERVICE CONTRACT
Closing Date: 7 OCTOBER 2015
Duration: One year (renewable)
No expectancy of renewal in accordance with UN Staff Regulation 4.5
The Programme Associate, Logistics works closely with the National Programme Analyst RHCS on the day to day forecasting, ordering and tracking of RH commodities, in-country clearing, storage, receiving, recording and distribution. His/her role is to facilitate a fully accountable, smoothly functioning, well-managed and results-oriented delivery and distribution of RH commodities procured by UNFPA. The Commodity Logistics officer closely collaborates with the programme and operational staff in the Country Office.
Organizational Setting
Under the overall guidance of the Representative and Deputy Representative, and direct supervision of the RHCS Analyst, the Commodity Logistics Officer will provide leadership on timely, effective and efficient Inventory management of UNFPA procured RH commodities to meet commodity security needs in Zambia.
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Main Tasks and Responsibilities
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- Supports the documentation on procurement needs based on national forecasting and quantification exercise for UNFPA supported inventory, including RH commodities, dignity kits and medical equipment;
- Provides the necessary support to recipients of UNFPA procurements to respond to challenges regarding ordering and delivery of the procured commodities. In addition, monitors the shipments, and regularly reports on the status within an effective inventory management system for UNFPA procured commodities;
- Maintains continuous and accurate/up-dated flow of information between UNFPA headquarters, and Country Office. Works with PSB delivery schedule and liaises with local consignees and medical stores to ensure adherence to the schedules. In addition, provides the necessary support to recipients of UNFPA procurements to respond to challenges regarding delivery of the procured commodities;
- Collaborates with the RHCS analyst to ensure effective representation for UNFPA in related inter-agency meetings and working groups regarding procurement and supplies;
- Ensures timely and correct entries of procurement needs into ATLAS procurement module and regularly updating fo the Shipment tracking and inventory management tools;
- Liaises with local clearing agencies to ensure timely clearance and delivery of commodities to the designated consignee;
- Work with government at all levels and CSO partners to ensure appropriate warehousing of all the supplies at all levels and last mile distribution to service delivery points;
- Prepares and monitors financial transactions for RH commodities, equipment and supplies in accordance with UNFPA financial rules and procedures. In addition, ensures the effective financial recording and reporting system, internal control and audit follow-up;
- Supports resource mobilization and advocacy efforts related to RH commodity requirements for the country. In addition, contributes to corporate reporting for core and non-core funds related to RH commodities and other inventory items;
- Undertakes other related duties assigned by the Representative.
Qualifications and Experience
Education
- Completed Secondary Level Education required. First level university degree is an asset.
Knowledge and Experience
- 6 years of relevant experience in providing support to programme/ project management related to procurement and supply chain management, as well as inventory management for commodities, equipment and supplies;
- Proficiency in current office software applications and corporate IT systems.
- Strong written and oral communications skills;
- Ability to organize effectively, work under pressure with attention to detail, precision and accuracy;
- Dedication to UN principles and demonstrated ability to work harmoniously with persons of different national background.
Language
- Fluency in written and verbal English is required.
- Knowledge of a second UN language is an advantage.
Required Competencies
CORE COMPETENCIES
- Values/Guiding Principles;
- Performance Management;
- Developing People/Coaching and Mentoring & Fostering Innovation and Empowerment;
- Working in Teams;
- Self-Management/Emotional Intelligence;
- Communication;
- Appropriate and Transparent Decision Making;
- Analytical and Strategic Thinking and Results Orientation/Commitment to Excellence;
- Knowledge Sharing/Continuous Learning
FUNCTIONAL COMPETENCIES
- Logistical support
- Managing data
- Managing documents, correspondence and reports
- Managing information and workflow
- Planning, organizing and multi-tasking
- Job knowledge
UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.
Closing Statement
HOW TO APPLY
UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.
Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at
http://www.unfpa.org/employment
Please print out the Guide for your reference during the registration and application process.
Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.
This is a project funded post.
For any questions or comments please contact recruiting@unfpa.org
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